Student Media Body of IIT Kgp


Technology Gymkhana Elections 2018-19

Candidate for General Secretary Social and Cultural, Gymkhana

Vaibhav Dusad

DEPARTMENT: Chemical Engineering
HALL: RP Hall of Residence


My First proposal is to introduce training seminars and workshops for students shortlisted for the Inter-IIT Cultural meet. These seminars and training sessions will be conducted at Netaji/Kalidas auditorium and Vikramshila Complex by artists from various academies/theaters from Kolkata. The seminars will be conducted in several slots for a week wherein students will also be trained for their final performances at the Inter-IIT Cultural meet.


  1. There is a need of proper guidance from professionals of various academies for all the genres of inter IIT cultural meet to polish the skill set of the students participating in Inter IIT Cultural Meet.
  2. There is a need for the individuals/groups selected for inter IIT cultural meet to get optimum on stage practice along with the expert advice so as to prepare for the actual performance at the competition.


Since there are 8 cups in the Inter-IIT Cultural meet, we can provide different slots for seminars and workshops. We will be having the Seminars going on throughout the week by a professional of each genre.Experts will be providing students with inputs from their side and could finalize the individual/team for the final competition for some of the events. Benefits:

  1. Training seminars and workshops will give students an opportunity to enhance and exhibit their cultural skills.
  2. Every year, there will be an improvement in the quality of participation of the IIT Kharagpur contingent.
  3. These information seminars will be largely informal with active interaction between students and professionals.

Ground Work:


9:00 - 12:00 : Workshops for events under dramatics cup (Kalidas Auditorium)
9:00 - 12:00 : Workshops for events under dance cup (Netaji Auditorium)
10:00 - 12:00 : Workshops under Speaking Arts Cup (V1)
10:00 - 12:00 : Workshops under Fine Arts Cup (V2)
10:00 – 12:00 : Workshops under Literary Arts Cup (V3)
14:00 - 16:00 : Workshops for events under music cup (Netaji Auditorium)
14:00 – 16:00 : Workshops for events under Film and Media cup (V1)
14:00 – 16:00 : Workshops for events under Design and Photography cup (V2)

Financial Analysis :

Genre Academy Contacted Cost for a week
Dramatics Tollywood Acting School INR 17000/-
Music Calcutta Music Academy INR 22000/-
Dance Remo’s Dance Institute INR 17000/-
Film and Media Institute of Film Media and Arts INR 12000/-
Design and Photography National Academy of Photography INR 12000/-
Fine Arts Academy of Fine Arts INR 12000/-
Literary Arts Birla Academy INR 10000/-
Speaking Arts Birla Academy
Bookings INR 8,000/-
Total Budget INR 1,10,000/-

PROPOSAL 2      

My Second proposal aims to indulge freshmen to the cultural environment of IIT Kharagpur by publishing an annual information brochure which has documentation of all the activities carried out by various societies throughout the year. The information brochure will also contain glimpses and information about the Social and Cultural, General Championship. This will be distributed among the freshmen on their first day and will also be circulated online. Further, I propose to conduct open house sessions wherein governors of all the societies would interact with freshmen on the first weekend of their first semester and would inform them about the schedule of Introductory seminars and workshop they are planning to conduct and would invite freshers for introductory seminars.


  1. Freshers’ should know about the social and cultural environment of IIT kharagpur when they arrive at Kharagpur.
  2. Freshers would be able to make a well informed decision to join/prepare for the events of their interest.


The photography secretary under the guidance of General Secretary, Social and Cultural will be responsible for capturing events in the Social and Cultural, General Championship. The journal secretary under the guidance of General Secretary, Social and Cultural will be responsible for compiling the yearbook by consulting with the Governor’s of respective societies.

For the open house sessions, governors of respective societies will be informed beforehand so that they are prepared with the video.


  1. Freshers will have the proper knowledge of the General Championships and therefore there would be an increase in their participation in the General Championships.
  2. Freshers will have the proper knowledge of the different societies, and they can efficiently choose the society they want to be a part off.
  3. This would serve as an icebreaker for the first years.
  4. With the increased participation the institute’s performance on social cultural fund will be boosted.

Ground Work:

  • Information brochure will be handed to students on the first working day.
  • Open House sessions will be conducted on the first Sunday of the first semester.
  • Financial Analysis :

    Copies of Information brochure : 1200+1200
    Cost per copy: INR 50/-
    Printing of Information Brochure 1,20,000

    Proposal 3      

    My Third proposal aims to introduce online booking of Netaji/Kalidas Auditorium through a Gymkhana portal.


    Societies find the process of booking auditorium long .
    Calendar is not available online due which societies have to first of all visit the sections just for knowing the availability of auditorium on the required day.


    The Governors of respective societies will be given an user id and through logging in to the portal, they need to fill the application form to book an auditorium on a particular date after confirming the availability of auditoriums online. After the submission of the online application form, the Vice-President, Technology Students’ Gymkhana or the General Secretaries ,Social and Cultural will accept the form if the reason for booking is legitimate. After the prior permission, the society needs to print the signed approval letter and submit it to the concerned section and get the booking.


    Calendar will be available online for the auditorium booking thus no need to visit section again and again.
    Time required for booking auditoriums will be reduced.

    Ground Work:

    Technical officer of HMC Mr DD Prasad is ready to provide us with code used for SAM guest house online booking.Same can be used by the students for designing the website .

    Financial Analysis

    Portal can be uploaded on the gymkhana website and it can be designed by the students .Thus no need of extra budget.

    Disclaimer: The format and content of all the Proposals are given by the candidates only. No editing has been done by Awaaz.

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