Realising the true promise of educational excellence, calls for building the steps towards a successful career for all the students of the Institute. Academic support coupled with support for professional student endeavours takes us one step closer towards realising the above. Bringing alumni support via monetary funds to the students, be it for research projects, competitions, cultural competitions, sports involvements or any student aimed proposal will help students in achieving their goals and setting them higher in the days to come. This endeavour will be implemented in two stages: the first of a funding portal that addresses the current needs of students within the campus and will dedicatedly raise funds to execute projects that require immediate monetary assistance and consequently kick start the inception of Student Endowment Fund. The second stage is to generate a self-sustaining Student Funding Platform by aggregating Alumni funds. The principal remains in the fund, earning a steady, reliable income, while the income earned provides bursaries for students and related projects on a timely basis. This platform would congregate all the student monetary support opportunities in one platform including the existing scholarships and grants.
I propose to set up Ashraya to assist the student activities through a dedicated branched approach
Students can access the Ashraya portal after logging in through their registered Email IDs(with the institute) and fill up their profiles(brief or upload via ERP). Students can then create a proposal based on their requirements on the portal by following the guidelines to avail the necessary funding for a proposed project by bringing it to disposal of the Alumni of IIT Kharagpur through the online portal. Also, to address the need of an one stop destination for existing scholarships, grants and other awards already available in the institute, the Ashraya portal will simultaneously serve as an online application portal to increase financial aids and make the existing ones more accessible to the student community of IIT Kharagpur
This moderates fast track funding of student projects, especially the ones with a restricted time frame. In this portal, the projects listed by the students will be visible to the entire alumni community of IIT Kharagpur.
Under this section, the following categories of student projects are broadly accepted, any other will be included under a separate section or ‘Miscellaneous’ based on the abundance of such types of projects:
A student or a group of students can put up a funding proposal in the crowd-funding platform by following the guidelines written below:
1. Student/s can login and add a new project proposal from their profile If a team of students is applying for a proposal, then a team leader has to be allotted for the project and the application will be made from his/her profile. Complete disclosure of all the team members and their profiles are required and the team leader then then add team members to the proposal by choosing their profiles.
2. Every proposal has to follow the stipulated application format mentioned as per the category of proposal. This roughly includes(subject to final approval by the Jury):
3. All the applications have to be forwarded by a faculty member of the institute, preferably the Faculty advisor or the Head of the department or any other professor associated with the project. In the case of non-department or non- educational projects, any professor who can vouch for the credibility(Eg: Hall warden for hall related projects, sports prof-in-charge, society prof-in-charge, etc) can forward the application.
4. Any other available source of funding available to the student has to be pre disclosed in the application. In addition to this, any other similar alternate opportunities available to the student, funded or non-funded, like project offers or scholarships need to be pre-disclosed in the application.
5. For every application, the student specifies the amount of funds required(with justification) as well the deadline of the project within which he/she needs confirmation or disbursement of funds as per the requirement.
6. If the project involves the participation of the students outside the institute premises or constitute any requirements of a leave of absence from the institute, the documents for the permission of the same should be enclosed with the application.
7. Per semester, a particular student or a group is permitted to apply for only one project or be a part of only one project proposal. Applications can only be submitted if they follow this criteria. In the case that the student wishes to apply for another project(more important based on personal discretion), he/she needs to cancel the current project application. Any funds that have been received till date will be transferred to the central Student Endowment Fund(a disclaimer will be sent to all the alumni donor/s, informing them about the transfer of funds) and the student must begin the application process and get all the necessary permits again. Any specific issues or complaints in this regard will be taken up by the Jury who will be the final deciding body.
1. Based on the category of the project, different proposals will be listed under different tabs. Within the category sections, the projects will be listed following the below mentioned points in the same order of priority(finalised by the Jury):
2. For each project proposal, the alumni will be able to view the following:
This description is briefly presented and will be varied based on the category of the project as per the relevance. In addition to the above mentioned points, students will be able to showcase their pitch to the alumni in their own format(brief) which can be submitted with the application.
3. Certain select ‘Featured Projects’ will be included in the portal such as ‘Inter IIT team funds’, famous competitions which are taken by students every year, Hall GC funds, Research group funds,etc; which have a greater community benefit will be displayed with a higher viewability. These Featured Projects are selected at the beginning of every semester by the jury following the application by the students. The applications for these will be specifically open before the start of each semester.
1. If the project is matured before the deadline, i.e; if 100% donation of funds as described by the student/s is received, then the corresponding amount shall be disbursed to the student within a set period of time after maturation(roughly one week).
2. Before the funds are given to the student/s, a set of disclosure forms and rules to be followed will be signed by the student and a final round of scrutiny will be done which could include approval by the faculty advisor, HoD or the jury which is set up to overlook the portal based on the amount to be disbursed and the category of the project
3. In the case that the project does not received complete funding within the deadline, and if the student discloses in the application that the project can be carried out with partial funding as well, then the donated amount will be granted to the student. In any other case the received funds will be transferred to the Student Endowment Fund(a disclaimer will be sent to all the alumni donor/s, informing them about the transfer of funds).
4. In a case where the student needs a certificate, stating the award to funding support at an earlier date than the actual transfer of funds, such an application can be done through the portal itself, which will be fast tracked by the offices involved and the jury.
5. It is mandatory for the students to submit the complete expenditure report including the bills of all the expenses permitting a 10% miscellaneous expenditure of the granted amount within one week of the completion of the project duration. Any expenditure unaccounted for will be added to the semester fees or the due amount in the subsequent semester. In the case that a student/s fails to submit the expenditure report, disciplinary action will be taken and the student/s will be liable to repay the total award amount.
6. Extensive publicity measures shall be taken to ensure that a maximum number of projects get funded via the portal directly. With time, features such as on-portal endorsements(by alumni and students), sharing of the successfully funded stories and student experiences will be done with the alumni at a regular basis.
1. For the projects which do not receive funding and the ones which have received partial funding but cannot be implemented within the deadline period will be given an opportunity to get funding support through the Student Endowment Fund.
2. As per the funds available under the different categories as sonated by the alumni and the central endowment fund, partially funded projects that require complete funding and the non funded projects will be given funds based on the decision of the Jury.
3. The Jury convenes twice a semester according to the pre-set dates(which are publicly shared at the beginning of each semester). Projects which have expired till the date of the Jury meeting and which are expected to expire within a 10 day period after the meeting date will be considered under the scrutiny of the Jury.
4. Partially funded projects that require complete funding and the projects that haven’t received funding will be considered for this second funding opportunity, in the mentioned priority order. As per the requests of the Jury, the student/s may be asked to present their proposals for further assessment of priority. This could possibly include the usefulness of the project, quality of the project, student performance record, benefit to the institute and various professor recommendations.
5. Once the Jury comes to a decision, the students shall be informed immediately via the portal and Email. Within a stipulated time, funds will be granted to the student/s following the same procedure as mentioned under the crowdfunding portal.
The Jury holds the power to cancel any proposal on the grounds on ingenuity or falsified proposal information or any other violation of the rules and regulations(publicly displayed on the portal). In such extreme conditions, the students will be notified on the portal and via Email. The student/s will be given a 2 day period within which they can put forth a justification of their proposal to the Jury. This shall be examined by the Jury which will finally determine the decision regarding the cancellation of the project.
In the case that the student/s wish to cancel the project owing to various factors such as irrelevance of the project, acquisition of external funding support, withdrawal of the opportunity offer by an external body, to apply for another project on the ashraya portal or any other reason, the student/s can ‘cancel’ a project by mentioning the reason. This cancellation request will be processed within 3 days. Any funds collected under the project will not be given to the students and will be transferred to the central Student Endowment Fund. Only when a cancellation request is processed will the student be eligible to make a proposal for any other project on the Ashraya portal.
The Ashraya portal will cumulatively hold the information and proceedings of all the student benefiting financial assistance initiatives currently in place within the institute. This includes various scholarships, travel grants and awards for which the students of the campus can apply. In addition, the application process for the above will now be incorporated within the portal thus making the application process simple contrary to the cumbersome existing proceedings. This will also be useful in maintaining a record of the financial assistance received by the student in all forms from the institute at a single location(in the student profile). Once a student is logged in the portal, he/she can browse the various financial support programs available to him(including eligibility) for his/her requirement. If a scholarship or an award already exists for the same, then the application can be readily made. Else, the student can make a proposal on the crowd-funding portal. Once of the criteria included in the primary scrutiny is to avoid such proposals on the crowd funding portal for which there are scholarships/awards currently available. Clear guidelines and assistance will be provided to the students for an easy usage of the portal.
1. All the students who are awarded the funding must submit a report of the project or competition or endeavour within one week of the completion of the project duration. This could include pictures, videos or any other testimonials.
2. It is mandatory for the students to submit the complete expenditure report including the bills of all the expenses permitting a 10% miscellaneous expenditure of the granted amount within one week of the completion of the project duration. Any expenditure unaccounted for will be added to the semester fees or the due amount in the subsequent semester. In the case that a student/s fails to submit the expenditure report, disciplinary action will be taken and the student/s will be liable to repay the total award amount.
3. An Ashraya awardee and his experiences will be publicised by the institute on the portal and to the alumni community as per the discretion of the Ashraya team and Jury. In an indirect sense, the awardees will be the ambassadors of the Ashraya program and their success stories will be utilised to encourage the involvement of the students and the alumni in this initiative.
4. The awardees are required to fill a common feedback form of the program. This would help in reevaluating the functioning and the structure of the proceedings to include new and efficient ways of improving student financial assistance.
If the students require additional assistance or have any suggestions/complaints regarding the working of the portal or the Ashraya initiative, they can fill up a form in their profile itself or contact the designated members of the TSG or the Office of AA.
I propose to spearhead the Ashraya initiative as a collaborative effort by the Technology Students Gymkhana and the Office of Alumni Affairs. The portal formation and the dissemination of the information to the student body will be undertaken by the Technology Students Gymkhana. The office of alumni affairs will be instrumental in publicising the ashraya platform amongst the alumni of the institute and the regulation of the Student Endowment Fund and alumni donations and their final disbursement. The Jury will comprise of the current Selection board of the scholarships and awards present in the campus and would mainly include Dean AA, Dean SA, Dean Ug, Dean PG, Dean RS. the Jury will be operating in close communication with the VP, TSG, various department HoDs and professors, Hall wardens and the President TSG as per their requirement.
The Alumni can access the portal via the link which is publicised to them and via the links mentioned in the websites of the institute, Office of alumni affairs and TSG. Once the alumni access the publicly displayed portal, they can briefly understand the purpose and working of the portal. Further, they will mainly have three options at their disposal in regard to direct donation of funds. First, the option of contributing to the Student endowment fund(central fund), second the option of contributing their funds to a category of projects and finally the option of funding a specific project listed on the portal. The alumni will be able to view the proposal(designed) of the projects including student profiles and the percent of the target funds reached. Once the alumnus chooses project or a category or to donate to the endowment fund, they will be required to fill the following details: Name, Batch, Hall of Residence, Professional Details, Email-ID & contact Number and other fields and will be redirected to the payment gateway. In addition to this, they will be information provided to the alumni in additional tabs if they wish to learn more about the Ashraya initiative. Besides this, success stories of ashraya awardees, statistics of the success of the initiative will be publicly available. They can also contact the TSG and the Office of Alumni Affairs for any additional information or assistance.
If an alumnus/na wishes to start a new scholarship or student financial assistance initiative, the relevant administrative contact will be provided and a quick messaging/communication system will be available, where their details will be redirected to the office of Alumni Affairs.
The Ashraya initiative will be thoroughly publicised amongst the alumni community with the help of the office of alumni affairs. This will be done by communicating the details of the initiative and its uniqueness via Email and all social media platforms. Further the regional alumni chapters and the IIt KGP Foundation shall be contacted for publicising the initiative in their circles. The periodic alumni newsletters shall contain details of the initiative as well as the success stories to encourage alumni participation.
The student community shall be informed of the same via the TSG, their corresponding departments, halls of residences and the ERP mails. Every semester, the students will receive updates of the initiative, its success and the new features as per the relevance. In the future, rating and endorsing the student proposals and profiles shall be integrated in the portal to increase student enthusiasm.
There is no consolidated platform of student monetary assistance and I feel it the responsibility of the home institute to financially support student’s professional endeavours. Also willing alumni do not have a platform to directly help students or fund their projects and official procedures are tiresome and inefficient in the current state and it is for a fact that students forego many opportunities due to lack of funding opportunities. The Ashraya will improve undergraduate and graduate education, streamlining all alumni student monetary assistance thus bringing credibility and avoids misuse of funds. It will increases opportunities for students to achieve their goals and will support popular student endeavours like Inter IIT , student projects and internships and research groups by increasing their visibility and boosting students’ professional expertise. I aims to create a syntrophic environment where alumni funding is boosted as the current students benefited by Aashraya will be motivated to pitch-in once they join the esteemed alumni community.
As a part of my research behind the idation of Ashraya, I have talked with the Dean of Alumni Affairs and with the offices of Dean UG & PG that currently manage different grants and scholarships existing in the campus, Ashraya has been concluded as of great utility by all of them and they consider it to be very feasible to put such a system in place. Also as a part of my search on success of this project, I have mentioned examples and statistics of a few other similar existing platforms:
IIT Madras (Joy of giving)
Crowdfunding is a new initiative of IIT Madras, which has brought more than 1 crore in retail
funds. Around 250 new donors have joined the initiatives with average donation size of Rs.
1. The Alumni and funding under CSR initiatives have cumulatively helped raise Rs. 177 crores in the last eight years by more than 5,000 donors.
2. Fundraising of IIT Madras increased by 22% in the year 2016-17.
3. Increased Alumni Involvement helped in raising 55 crores in the year 2016-17, up from Rs. 45 crores in the preceding fiscal.
The Lakshya Foundation (NIT Warangal)
1. 243 unique donors till date.
2. Total amount of 11,472,735 raised .
3. An average donation of Rs. 47,213 by each donor.
Richard T. Romer Student Endowment Fund
The Student Endowment Fund was founded in 2004 to provide a stable source of funding for the District’s Student Initiatives Program with the goal of eventually accruing $500,000. Each year, over $18,000, paid from the Endowment Fund.
The District’s Student Initiatives annually include:
1. Regional Travel Scholarships to attend the Western District Annual Meeting ($500/student for 4 students)
2. Support for the Student Leadership Summit ($1,000)
3. Funding for the Data Collection Fund ($1,000/project for 6 projects)
4. Funding ($1,500) and awards ($300) for the James H. Kell competition held at the Western District Annual Meeting.
5. Support of travel for our winning Student Traffic Bowl team to the ITE International Meeting ($1,000)
6. Support of travel to the ITE International Meeting if a Western District student chapter wins the International Student Chapter Award ($1,000)
7. Awards for student chapter annual reports ($100/report for 25 reports)
8. Awards for our student paper winner ($500), outstanding graduate ($500) and undergraduate ($500) students, and outstanding student chapter ($1,000) at the Western District Annual Meeting.
9. Sponsoring special events for students and professionals ($250)
Waterloo Environment Students Endowment Fund: (WESEF)
The Waterloo Environment Students Endowment Fund (WESEF) was established by our students in the fall of 1997 to raise money to improve the quality of undergraduate and graduate academic and student life of the Faculty of Environment. It’s initiation and operation is student based, which enables students to have a direct influence over their academic and student life environment.
Since 1997, WESEF has approved more than $1,000,000 in student-led projects that benefit the education and student life experience of Environment students.
Buckeye Funder: (Ohio State University)
The Ohio State University has launched a new online crowdfunding platform for fundraising that will allow donors to give directly to projects that they find compelling.
Buckeye Funder is different from traditional fundraising tools because of the nature of crowdfunding, which is a peer-to-peer solicitation with a strong online and social media component. Typically, the length of the live campaigns is 30 days with an average funding goal between $3,000 and $12,000. The fundraising website offers video, social media postings and other information about each of the projects being featured.
Crowdfunding offers Buckeye Nation a new way to provide support to our schools, programs and specifically projects at the university that mean something to them.
Buckeye Funder assists Ohio State faculty, staff and students to raise awareness about causes and achieve their fundraising goals, such as innovative projects, service trips, events, research, and other Ohio State-specific ventures.
Developed in partnership with Scalefunder, Buckeye Funder is an initiative operated by the Ohio State University Alumni Association and Office of Annual Giving.
IIT Kharagpur takes pride in its unique culture and diverse pool of young talent available here. It’s an ecosystem which will thrive, grow and flourish if the huge basket of academic and extra-academic resources available here is utilised to the fullest. Robert Ingersoll has rightly said, “We rise by lifting others.” Creating an environment where help is given to those who ask for it is the major aim of this proposal. This scheme is aimed at providing help to academically weak students and who could help them better than their own seniors who know the intricacies of the course having already experienced it.
‘Working Scholars Program’ will be started with the objective of awarding a fixed number of assistantships to undergraduate, postgraduate students and research scholars on the basis of exceptional scholastic achievement; outstanding professional promise; and competence for service in the departments of the University. The financial need of applicants may be an additional consideration.
I also propose the establishment of Freelancer Opportunities Portal, where in students shall be encouraged to take up such opportunities to hone their skills with the help of various work opportunities.
Kharagpur has witnessed a steep rise in the number of academically weak students because of the rat-race for grades rather than gaining knowledge about the subject. Also, a lot of students do not get the opportunity to gain additional expertise of certain subjects they are interested to explore. Tapping into the academic talent of undergraduates, postgraduates and research scholars can prove to be beneficial; both for them as well as their juniors.
I propose the introduction of ‘Student TAship’ which will open up a plethora of opportunities for students to hone their academic and professional skills during the course of their stay at Kharagpur by indulging in teaching and imparting knowledge to others. Providing work opportunities within the campus will give them a taste of the professional life apart from the monetary aid which can go a long way in facilitating their stay at IIT Kharagpur. Apart from the monetary and professional skill development aspect of the program, the tutors will be given certificates which will further add weight to their resumes and will serve as an indicator of their credibility and expertise in the concepts.
‘Student Assistants’ or ‘Working scholars’ will be introduced as an integral part of the courses. Subjects which are appropriately identified by the department councils will hire students as assistant teachers for the course under the guidance and mentorship of the professor(s)-in-charge. This process will be formalised in ERP under the ‘Opportunities’ tab where course listing and application will take place along with monthly stipend disbursal. The student assistants will be given this monthly stipend and institute recognised certification as major incentives. These additional sessions will be open for all the students enrolled in the course in a particular semester along with the ones who had prior ‘poor performance’. The faculty-in-charge can stipulate mandatory attendance for selected students for these sessions.
A department level committee comprising of Head of Department, Professors-in-Charge of the selected courses and Department Representative will be set up to monitor the process of course selection and student assistant/working scholar appointment. The committee will also be responsible for identifying weak students and recommending their enrollment in the weekly sessions.
Course selection will be the first task so as to identify the courses under which maximum help is required. All the department courses will be covered and open for selection based on the following criteria:
The data from the above four sources will be collected, analysed and the final decision will be taken based on discussion with HoD, Faculty Advisors and Department Representatives. The final list of subjects will then be available on ERP for students to choose from.
Once the course selection has been made, applications for the post of Student Assistant/Working scholar will be invited. The procedure for application submission will be as follows:
The applications received through the online portal will be scrutinised by the Department Level Committee and the main criteria for selection will be as follows:
The entire selection process will be based on the discretion of the department level committee. After short-listing of applications, the committee can either conduct personal interviews or written tests to ensure that they are choosing the most deserving candidates for the post of Working Scholar.
The primary aim of the Working Scholar Program is to ensure that the academically weak students understand the courses and get an opportunity to improve their grades by learning the course at a slower pace than the routine classroom session. The major duties of the Working Scholar have been outlined as follows:
The services of the Working Scholar can be discontinued if the performance of the tutor is unsatisfactory and not upto the mark. The services of the Working Scholar shall be terminated under the following circumstances:
The student is no longer enrolled in any course at IIT Kharagpur.
The services shall be terminated in case of any disciplinary action against the Working Scholar.
If the Professor-in-charge finds the performance of the Working Scholar to be unsatisfactory, he will have the authority to dismiss the Working Scholar.
We are planning to pay a modest amount of INR 250 per session to the student assistant. As of now around 150 student assistants are required for taking up 130 courses (including 107 courses on the criteria of weak students and an additional 23 courses) in the institute. We are planning to have around 12 sessions per semester.
150x250x12= INR 4,50,000
There are various events, programs & activities organised in campus by organizations, societies, social and cultural groups and start-ups. Every now and then, there is need of personnel for technical support, event management and designing. These requirements are generally outsourced to professionals even when a large number of students are proficient within the campus. Also, it is observed that a large number of such openings come from the alumni community, large propitiation of which remains unharnessed due to lack of proper channels currently existing in the institute.
Few such requirements I have identified include:
I plan to tap all such job opportunities (part-time) for the students within the campus, which will help them to brush up their skills and in turn, will act as a source of income. All aforesaid opportunities will be posted through the proposed ‘Opportunities’ tab on ERP. The students will be able to enhance their skills by grabbing these opportunities.
For Alumni, the Alumnus will be required to send the details of the opportunity to the Office of AA & IR, which upon verification by the office shall be posted on the ERP. For all Department and offices of the institute, their respective heads will be required to upload any such opportunities.
For any student based organization, they will be required to send their requirement to the web coordination duly forwarded by the professor in charge. The applications for the same can then be taken care of individually by the organization, via their own scrutinizing methods.
With changing times, we need to modify our societies to accommodate the different needs of different aspects of our microcosm. It is imperative that gender differences and related issues are sensitised and awareness is widespread in this premier institute. Empowering women, increasing opportunities and representation of opinion of all is of paramount importance. Achieving the above will make KGP a place where irrespective of gender, people coexist as a harmonious family.
I propose a five-fold drive to achieve optimal gender inclusivity in IIT Kharagpur.
1. Initiation of visitor lounges in all halls of residences, open to everyone, to promote working spaces for co-educational endeavours
2. Dispensers of sanitary napkins to be installed in ladies washrooms in the academic area, to make them easily accessible during emergencies
3. Specialised expert to counsel and guide students on their clinical and life issues particularly for members from diverse gender groups
4. Start an online portal to address the problem of registering complaints against sexual misconduct
5. Initiating a Women Entrepreneurship and Empowerment (WEE) program under STEP to provide a driving force to women entrepreneurs
Initiation of visitor lounges in all halls of residence, open to everyone, to promote working spaces for co-educational endeavours
There are numerous group assignments that are assigned to students which involve the active participation of students. Mostly, students tend to use the academic complex and library for this purpose. However, there exists a restriction on entry into hostels which acts as a hurdle for students to be part of a project or a competition. Having a common sitting area will improve the scenario and would encourage the inclusion of all genders in group projects making discussions hassle-free. I have extensively discussed this with HMC and Security Officer, Mr. SS Jha and they shared the same notion about the impact this will have on the women community.
Separate sitting areas (or areas which can be converted into sitting lounges) near the hall entrances shall be identified (like common rooms) and listed to allow the entry of any student of the campus into the halls of residence. In a case that such common area does not exist, permission will be taken from wardens of respective halls to convert the next closest room into a sitting lounge. Appropriate security measures such as CCTV surveillance shall be put in place to ensure that proper decorum is maintained when visitors use the common sitting area. Separate registers will be maintained to keep track of visitors and their purpose of the visit so as to avoid unnecessary visits. The register will be regularly scrutinised by the wardens of the respective halls.
Visiting hours will be from 10 AM to 10 PM.
Dispensers of sanitary napkins to be installed in ladies washrooms in the academic area to make them easily accessible during emergencies.
The refilling of this machine shall be done by the water-works department at regular intervals. As an initial estimate, not more than forty napkins should be used per day. Dispensers can also be bought online with a capacity and specifications matching our requirement.
Regular maintenance of machines will be taken care of by the water-works department itself. The cost of these machines ranges from INR 4,000-15,000 based on the capacity and the specifications. As an initial step, the machines can be installed at washrooms in locations such as Nalanda complex, Main building and Vikramshila complex.
Specialised expert to counsel and guide students on their clinical and life issues particularly for members from diverse gender groups.
To improve the overall organization and efficiency of counselling centre, specialized experts will be visiting the institute premises on a regular basis to address the clinical and life issues. Also, a collaboration between the counselling centre and support groups like Ambar will be forged to help in approaching students having gender inclusivity or inequality issues. There is a need for a counsellor in the counselling centre who will be trained to handle such students and help them face the challenges and decisions that they are likely to face in their lives. The students will be redirected to Ambar in order to put their views and feelings forward in a discrete manner avoiding any possible criticism. Through training sessions for counsellors, they shall be prepared for such situations and assist the students in need, in an appropriate manner. Conducting drives on such issues in the Institute with the help of IWG and Ambar will bring awareness among the students. There would be various campaigns in order to ensure maximum reach to the student community and to improve the general viewpoint in the campus.
Start an online portal to address the problem of registering complaints against sexual misconduct.
To put in place an online portal to lodge complaints for registering and processing the complaints against sexual misconduct and sexual exclusion. The portal will immediately forward the registered complaints to the head of the ICC(only) just after they are lodged to the Internal Complaints Committee(ICC) or to the Counselling centre. They will be further taken up the committee in confidence to help the students in addressing their issues and to extend their support and solution to the problem. ICC and the counselling centre shall collaboratively work on the complaints.
Initiating a Women Entrepreneurship and Empowerment (WEE) program under STEP to provide a driving force to women entrepreneurs.
Professors of Rajendra Mishra School of Engineering Entrepreneurship, VGSOM, Head of Departments, Hall Presidents, Wardens and UG/PG/RS representatives will help identify enthusiastic female students who are passionate about being entrepreneurs. All the stakeholders will help develop a nourishing environment to promote greater female participation and motivate budding female entrepreneurs. Regular workshops and training sessions in association with the aforementioned organizations and experts from the area will be conducted to provide proper and required direction. Also, the collaboration with WEE will bring in added incentives of specialized mentors, knowledge sharing, creative business consulting and open new opportunities to receive funding. This will play a pivotal role in spreading awareness about various schemes for women entrepreneurs launched by Government of India like Stree Shakti Package For Women Entrepreneurs, etc which give priority to encourage participation of women and to ensure that women can reap the intended benefits.
The institute’s vision to cater to the betterment of the society is centrally focused on the research innovations going on in the institute. A coherent research atmosphere can be achieved only by collaborating the work facets of the Undergraduates, Postgraduates and Research scholars.
The exceptional work of the Post Graduates and Research Scholars in diverse fields is a prized reserve of the institute, which should be tapped to encourage many more towards a research oriented path. A conjunct research culture like many world class institutes will certainly lead to a closely knit research community. Highlighting their work and redirecting their experience to guide many other students will not only boost the research frontier of the institute but also portray it on a global platform.
Moreover there are various issues faced by the PG and RS community in our campus which need to be addressed at the ground level. Addressing the same would not only provide them with better experience but also opportunities in the long run.
In continuation to these efforts, I propose to introduce reforms on three fronts to address the issues pertaining to the placements. These fronts include
The induction programs are the first funda session for any student entering the institute. The UG 1st years are informed various things about the institute during the same along with the information about societies, halls, etc. Since the same doesn’t happen for PG students, there is a lack of information on various basic fronts.
Various equipments in the lab are pre-booked over a long period of time. There is no single central directory which has information on all the lab equipments in a particular department/centre.
The exceptional work of the Post Graduates and Research Scholars in diverse fields is a prized reserve of the institute. The lack of a conjunct research culture leads to a loosely knit research community. Hence there is no formal interaction between UGs and PGs at the research level. The department representatives shall take care of bridging this gap. They will conduct sessions or workshops for the UG students where the PG RS students can communicate with them regarding any doubts they have.
There is no mentor or a single platform for PG students to understand the process of CV making and reviewing. The recently graduated students are in the best position to help the PG students regarding their CV making difficulties.
There is no single database with all the proposals of RS students maintained in any form, especially the information pertaining to their research.
The UG 1st year students have induction programs where in they participate in a wide range of social activities, sports challenges, and life skills programs. A similar Induction program for PG 1st year students would aim to inform them about academic and social issues, help them understand the academic environment, make them feel confident about their future and help in developing belongingness. This will help them get familiar with the campus life. This will help the students to get basic information on all the fronts.
The issue of lab equipments can be solved by introducing a central repository where all the lab equipments would be listed. It would also have data regarding the authority/ faculty holding the equipments at any point of time. Any PG/RS student can find out about this and approach them accordingly. Moreover, there are many instances where a particular kind of equipments is available in multiple labs. The central repository will help in finding out about such equipments too.
Formation of a Technical Interactions Club would basically provide a platform for productive interaction and guidance of UG students by PG students with similar research interests. This would help in bridging the gap between both the communities on research front and provide UG students with better opportunities.
To implement this, UG, PG and RS representatives of each department would have to come together. The department representatives in each section, UG, PG and RS would identify different research areas pertaining to their department. After which students with similar interests in all three sections would be brought under one roof to better connect them with each other.
Placements are one of the most crucial aspects of a student’s life on campus. Many students feel the need of having an experienced person who could help them in reviewing their CV. Students are often unaware of what firms expect out of their CV’s . This can be solved by formation of peer groups and allocation of mentors to assist them in CV making and Reviewing process, along with the assistance of Career Development Center and UG students.
The students shall be asked to upload their CV’s for specific profiles. These CV’s shall be then accordingly sent to mentors depending on their preferences. The formation of peer groups would help in creating a coherent system of mutual benefits for review of their CVs.
Initiate and maintain a repository of the profiles of RS students in the form of web pages, containing their information especially pertaining to research. An independent database with all the profiles will be maintained under a separate section ‘Research Scholars’ and they will also be linked to the profiles of the Faculty-in-charge on the IIT KGP website. Also, there will be an online repository of all the projects taken up by professors in all departments where the project in progress will be described in brief and all the research scholars and the faculty involved in that project will be hyperlinked.
The data for the student profiles of the Research Scholars shall be taken via ERP with the fields for various details like: Name, Photograph, Current course details (TAship) Academic qualifications, Contact Details, Current Project/research details(Including the Professor in charge, description in brief, duration of work), Previous research work/ Projects/ Internships (Description, time duration, place of work), Research Publications and Citations.
In coordination with Dean RS, mails will be sent to all the students urging them to add the relevant details on their ERP. The completion of the same shall be taken care of in coordination with the Department RS representatives.
After this, the student details will be arranged in an ordered way: Department, Field, sub-field wise. This hierarchy would be implemented to ease access to a student’s profile. Also, the links to the student profiles will be added to the IIT KGP webpage of the faculty in charge. The Department representatives would play a role in achieving this. The design of the web pages will be looked after, in coordination with the Web Coordinator, Technology Students’ Gymkhana.
The respective department RS representatives and the Web Coordinator will guide the students in filling the forms and address their queries. Regular mails for update of their data in the ERP will be sent to the students along with constant assistance for self update of details.
Every year, the candidates contentisting for various posts of Technology Students’ Gymkhana and Student Senate propose several new initiatives & programmes which are very beneficial for the student community. There is no established way in place at present for tracking the progress of these proposals and to ensure that their implementation is transparent to the student community.
An open platform where students can interact with their representatives, track the work being done on their proposals and give suggestions or ask questions would serve as an effective means to keep the campus informed of the work done by their representative body.
I propose a Communications Portal to establish a more transparent system for the students to give suggestions and bridge the communication gap by getting relevant responses from the office bearers or the concerned student representative of Technology Students’ Gymkhana. This can be integrated into the present Gymkhana Website. Moreover I propose to conduct 2 open-house sessions annually, including the student state.
The proposals of elected representatives of TSG- Vice president, General Secretary Social & Cultural, General Secretary Technology & General Secretary Sports & Games and Student Senate would be openly visible along with work progress made.
The portal will have features like Q&A & Query Response System and would be an open platform where any student can communicate with the office bearers of TSG.
The portal will be regularly updated by a web team comprised of students working under Technology Students’ Gymkhana. Any student can ask queries using roll number, institute Email ID and date of birth(DOB) to ensure credibility of the student and hence allow to make the query public. In case a student wants to file an anonymous query, it won’t be made public in order to filter out irrelevant questions and maintain the anonymity of the student.
Moreover there will be 2 open houses annually with the Student Senate to ensure even further that there is a complete right to information to all the concerned students. Different issues and proposals will be discussed with the concerned Student Representative in an open manner to scrutinize the working of the same.
Any platform in today’s world gets a multitude of advantages if it develops its own API (Application Programming Interface) endpoints. ERP of IIT Kharagpur could be one such platform. APIs are nothing but a medium for data exchange between a platform like ERP and third-party software applications (i.e applications that aren't built by the people working on the ERP itself) . APIs of ERP is a vision that will have several benefits in the future both for the developers at IIT and the students.
A lot of functions and applications can be created after development of APIs which can ease the life of the student community. It will also give opportunity to the developers in IIT to work on several interesting projects. It would be a safe and secure way to let students use the platform easily.
I propose to implement API endpoints in the ERP system of Indian Institute of Technology Kharagpur. The API would enable the implementation of following major products:
This will be the future of ERP. The APIs would have full fledged functions to let the students and administration use ERP as a platform to develop applications and portals with ease.
Everything will be based on ERP with more participation of students rendering all the portals/websites, informal social media groups obsolete and making the system more efficient.
APIs would be a medium for data exchange between student applications and on-premise system like ERP. Open source developers can easily access the ERP via simple methods in a safe and secured manner through APIs. Students can then use it to work on several interesting projects on top of ERP.
APIs will abstract the implementation details of operations and will increase productivity of students.
The issues like these can easily be solved after implementation of ERP API endpoints:
1. CDC notification channel
2. ERP Mobile Application
3. Venue booking
4. CV Module
5. Information on Courses
6. Timetable management
7. Lost and Found
A revamped CDC mobile application can be created which can help students receive CDC notifications hassle free through email / SMS depending on their urgency and severity after the implementation of API.
ERP mobile application can be easily developed on all kinds of platform like iOS and Android after implementation of APIs.
The Gymkhana societies, organisations and students can easily book venues for any seminars, events, sessions or meetings through a portal that will authenticate the validity using ERP. We can realize a central platform for all kinds of venue booking and management of booked venues on various dates.
Localization of CV Creating module, A Set template will be sent to students and CV’s will be edited on a locally installed software like Tex Editor. This will save time during the peak hours as now making a small change in the CV will not require a request to the server and changes can be made locally and can be uploaded as per our need.
Past data of various courses like question papers or video lectures, grade distribution, review of professors and several additional references can easily be accessible to the students on few clicks after implementation of APIs.
Automatic syncing of timetable, class tests and exam schedule with the google calendar of a student.
A central platform on ERP to post any details of lost or found belongings can easily be developed after implementation of APIs.
The need of this was discussed in the KGP Developers meet organised by UG representative with the professor incharge of ERP - Prof. A Goswami (Mathematics Department) and he was positive about it.
Video Link- https://www.youtube.com/watch?v=fI6FQjFzAco
Disclaimer: The format and content of all the Proposals are given by the candidates only. No editing has been done by Awaaz.
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